Unless you only work out of your home office, there could be a whole lot of driving going on for your business. All this driving can really rack up the expenses and if you track them thoroughly, you’re eligible to take a very helpful deduction.
The auto deduction will help reduce your taxable income, which will reduce the tax owed at the end of the year. The downside: it takes a little work to track.
There are a lot of rumors going around in Facebook groups about deducting the entire cost and expenses associated with a vehicle because they use it occasionally for business purposes. First, let’s clear up the confusion on this topic. This is a direct quote from the IRS website:
“If you use your car in your job or business and you use it ONLY for that purpose, you may deduct its entire cost of operation. However, if you use the car for both business and personal purposes, you may deduct only the cost of its business use.”
The key term here is ONLY. Now that we’ve cleared that myth up – here’s the skinny on the two options available when it comes to deducting car and truck expenses:
The first option is pretty obvious. You start by tracking the actual expenses you incur to operate your vehicle for business purposes – hey, running out to get more lattes won’t cut it! You need to keep tracking only things like gasoline, oil changes, lease payments, insurance, registration fees, tolls, parking fees, tires, repairs, depreciation, and garage rent. You can handle that, right?
This option does not include down payments or monthly payments for a car loan but you can deduct the business use of your lovely vehicle’s expenses listed above. So, grab a pencil and paper or your favorite spreadsheet program and let’s get a handle on how much is for business use. It’s all in the tracking of your business versus personal trips and that can be figured out by tracking your mileage. Stick with me and I’ll explain the details of how to do that in a minute.
If you aren’t into all that tracking, don’t fret it. Here is that second option I told you about: Just take a deduction based on your mileage. One caveat… If you want to use the mileage deduction, you must use it in the first year of business. After that first year, you can then switch between the two methods.
In 2018, the deduction is 54.5 cents per business mile. The frosting on this cupcake is that you can also add on parking fees and tolls. For example, you’re meeting a client at a local coffee shop downtown. You can count the miles to and from the coffee shop as well as money paid to the parking meter.
What should you keep track of on your mileage log? You’ll want the trip’s date, destination, business purpose, and mileage to and from your starting location. You can keep a log book in your purse or car, but I’ve found that using an app on your phone can be just as effective because it uses your phone’s GPS. You just tell it when to start recording mileage and when to stop. My favorite app is MileIQ and it works on Android and IOS. Use the code ANOR697A and you’ll receive 20% off their annual plan.
All of this may seem like a lot of work, but it’s worth it in the end!
P.S. Want to join a Facebook Group that provides reliable tax advice from yours truly, a Certified Public Accountant? Consider joining my Know Your Worth® program: https://knowyourworth.org/
SO smart! I never knew there were two options 🙂
We meet again Amy !Great info for creatives!
Hello Amy, what an interesting topic, thanks for the tips 🙂 And I love the idea of an accountant for creatives, how cool! Alessia xx
Great tips!! I’m going to look into the TripLog app, and bookmark your site for future reference! 😉
Ive always been curious if I could write off more than just my mileage! I spend so much time in the car, driving all over the state of Virginia for shoots/Weddings! I am definitely going to try that app, because I have just been trying to write it down after each trip!
How about if you don’t drive, but you take the train, taxi or uber to get around? How do you account for that for business and tax purposes?
Those would be considered “travel” expenses and you wouldn’t need to count mileage for those trips.